Automate Gmail + Google Sheets
The inbox most operations still start in. The database every team already has open. Put an agent between them and the hand-off stops being manual: it reads, decides, acts, and shows its work.
Accounts Payable already works across Gmail and Google Sheets — free, and it runs on your machine.
Automations teams run
Each of these runs with a reasoning step between the two tools, so what reaches Google Sheets is a decision about the Gmail event rather than a transcription of it.
When a new email arrives in Gmail…
…an agent can append and update rows in Google Sheets — after reading the context and deciding it should.
When a label is applied in Gmail…
…an agent can read ranges for reporting in Google Sheets — after reading the context and deciding it should.
When a thread goes unanswered in Gmail…
…an agent can maintain a rolling dashboard tab in Google Sheets — after reading the context and deciding it should.
When a row is added or edited in Google Sheets…
…an agent can send or draft a reply in Gmail — with the reasoning recorded in the run’s receipt.
When a sheet crosses a threshold in Google Sheets…
…an agent can apply labels and archive in Gmail — with the reasoning recorded in the run’s receipt.
When a schedule fires in Google Sheets…
…an agent can extract attachments and fields in Gmail — with the reasoning recorded in the run’s receipt.
Copy this Gmail → Google Sheets workflow
Start with the gmail-api node and the google-sheets-api node. Configure the Gmail source payload, the agent input, and the Google Sheets operation. The sequential template does not implement conditional writes or approval by itself.
This is a schema-checked starting point, not an end-to-end tested automation. Replace every CONFIGURE_ value, choose the operations you intend, connect credentials and map source outputs into later inputs. An edge orders steps; it does not supply a condition, an approval gate or a field mapping. Add and test those controls explicitly before any write. Cloud APIs and model providers may receive data. Keep the workflow inactive until tested with fixtures.
{
"id": "ba98cc0c-2700-496b-abf9-2741ca63060a",
"name": "Gmail → Google Sheets",
"nodes": [
{
"id": "eca11a77-8168-44d8-aa87-b45d89cc1e78",
"text": "Run on a schedule",
"x": 512,
"y": 144,
"isEditing": false,
"type": "trigger-timer",
"icon": "connect",
"category": "trigger",
"isSelected": false,
"parameters": {
"fireOnStart": "No",
"scheduleType": "Interval",
"schedule": "Every 15 Minutes"
},
"description": "Setup template for Timer Trigger. This trigger node fires the workflow at specified intervals or at a specific time. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
},
{
"id": "5e9ee6c4-9e4d-4d5b-a38f-b9d5a9900a4e",
"text": "Read Gmail",
"x": 512,
"y": 336,
"isEditing": false,
"type": "gmail-api",
"icon": "connect",
"category": "action",
"isSelected": false,
"parameters": {
"operation": "Search and Read Emails",
"searchQuery": "CONFIGURE_SEARCHQUERY",
"maxResults": 1
},
"description": "Setup template for Gmail API. A powerful tool to send, reply, read, organize, and manage attachments in Gmail. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
},
{
"id": "1a3265e2-a577-4a28-a6fa-a38061d7c0e0",
"text": "Review source and draft",
"x": 512,
"y": 528,
"isEditing": false,
"type": "agnt-agent",
"icon": "connect",
"category": "action",
"isSelected": false,
"parameters": {
"agentId": "CONFIGURE_AGENTID",
"message": "Read the Gmail item. Decide whether it warrants action in Google Sheets, and explain why.\nSource input: CONFIGURE_SOURCE_INPUT. Produce a reviewable draft only; do not take external actions."
},
"description": "Setup template for Agent Chat. Chat with an AI agent from your agent library. Select an agent and send messages to interact with it within your workflow. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
},
{
"id": "83fac330-70b4-4b9d-a2a1-3641836bb6aa",
"text": "Configure destination in Google Sheets",
"x": 512,
"y": 720,
"isEditing": false,
"type": "google-sheets-api",
"icon": "connect",
"category": "action",
"isSelected": false,
"parameters": {
"operation": "Read",
"spreadsheetId": "CONFIGURE_SPREADSHEETID",
"range": "CONFIGURE_RANGE"
},
"description": "Setup template for Google Sheets API. Interact with Google Sheets to read, write, append, or clear data in a spreadsheet. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
}
],
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"type": "output"
},
"end": {
"id": "5e9ee6c4-9e4d-4d5b-a38f-b9d5a9900a4e",
"type": "input"
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"endX": 512,
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],
"zoomLevel": 1,
"canvasOffsetX": 0,
"canvasOffsetY": 0,
"isTinyNodeMode": false
}Configure Gmail API
A powerful tool to send, reply, read, organize, and manage attachments in Gmail.
- operation — The Gmail operation to perform. Current example:
Search and Read Emails. - searchQuery — Optional. Gmail search query (e.g., 'from:user is:unread'). If blank, fetches latest emails. Current example:
CONFIGURE_SEARCHQUERY. - maxResults — Maximum number of emails to return. Current example:
1.
Configure Google Sheets API
Interact with Google Sheets to read, write, append, or clear data in a spreadsheet.
- operation — The operation to perform on the Google Sheet Current example:
Read. - spreadsheetId — The ID of the Google Sheet to interact with Current example:
CONFIGURE_SPREADSHEETID. - range — The range of cells to interact with (e.g., 'Sheet1!A1:B5') Current example:
CONFIGURE_RANGE.
Install Accounts Payable
Accounts Payable already uses both Gmail and Google Sheets, so installing it gives you this exact hand-off wired up — connected, editable, and running on your own machine.
Runs on your own machine · See what it does
Build it in AGNT
- Install AGNT — it runs on your own machine and needs no account to start.
- Authorise Google Sheets (one OAuth sign-in) and Gmail (one OAuth sign-in). Nothing is stored anywhere but your disk.
- Describe the job in plain language, or paste the definition above; gmail-api does the reading and google-sheets-api the writing.
- Gate anything you would not want done unattended, then let it run and read the first receipt end to end.
Gmail and Google Sheets — common questions
Can I connect Gmail to Google Sheets without writing code?
No code is required. Add both connections in the vault (Gmail uses one OAuth sign-in, Google Sheets uses one OAuth sign-in), then either install a marketplace workflow for this pair or drag the two nodes onto the canvas and put an agent between them.
How is this different from a field-mapping Gmail to Google Sheets automation?
A field mapping copies values and breaks on the first record nobody anticipated. The middle step here reads the Gmail item in full and decides — whether it matters, how to summarise it, and what belongs in Google Sheets. Deciding to do nothing is a valid outcome, which no mapping can express.
Does my Gmail and Google Sheets data leave my machine?
Your credentials stay in a vault on your own disk rather than in someone else’s cloud. The only calls made are the ones the workflow needs: Gmail, Google Sheets, and your chosen model provider — which can be a local one.
What does a Gmail and Google Sheets run leave behind?
Every run is recorded end to end — the Gmail items examined, the decision and its reasoning, the resulting Google Sheets write. That record is what makes it reasonable to let this run unattended, and what lets you widen its remit on evidence.
