Automate Asana + HubSpot
Team tasks, due dates and the follow-through between them. The CRM your pipeline reporting depends on. Put an agent between them and the hand-off stops being manual: it reads, decides, acts, and shows its work.
Meeting Follow-Through is a ready-made agent built around Asana; point its last step at HubSpot to finish this hand-off.
Automations teams run
These are not field mappings. An agent reads the Asana side, works out what it means, and only then decides what — if anything — should happen in HubSpot.
When a task is created or completed in Asana…
…an agent can create and enrich contacts in HubSpot — after reading the context and deciding it should.
When a due date nears in Asana…
…an agent can update deals and notes in HubSpot — after reading the context and deciding it should.
When a project updates in Asana…
…an agent can log activity in HubSpot — after reading the context and deciding it should.
When a contact or deal is created in HubSpot…
…an agent can create tasks with owners in Asana — with the reasoning recorded in the run’s receipt.
When a stage changes in HubSpot…
…an agent can update status and comments in Asana — with the reasoning recorded in the run’s receipt.
When a form submits in HubSpot…
…an agent can roll up project summaries in Asana — with the reasoning recorded in the run’s receipt.
Copy this Asana → HubSpot workflow
Start with a custom-api call to app.asana.com and a custom-api call to api.hubapi.com. Configure the Asana source payload, the agent input, and the HubSpot operation. The sequential template does not implement conditional writes or approval by itself.
This is a schema-checked starting point, not an end-to-end tested automation. Replace every CONFIGURE_ value, choose the operations you intend, connect credentials and map source outputs into later inputs. An edge orders steps; it does not supply a condition, an approval gate or a field mapping. Add and test those controls explicitly before any write. Cloud APIs and model providers may receive data. Keep the workflow inactive until tested with fixtures.
{
"id": "39682fd6-7026-490f-a4f7-326bc95bb632",
"name": "Asana → HubSpot",
"nodes": [
{
"id": "8085e91c-f223-46f8-a43f-990a0af94e64",
"text": "Run on a schedule",
"x": 512,
"y": 144,
"isEditing": false,
"type": "trigger-timer",
"icon": "connect",
"category": "trigger",
"isSelected": false,
"parameters": {
"fireOnStart": "No",
"scheduleType": "Interval",
"schedule": "Every 15 Minutes"
},
"description": "Setup template for Timer Trigger. This trigger node fires the workflow at specified intervals or at a specific time. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
},
{
"id": "ed3d3331-8f6c-4e61-acfe-3a32464fb76a",
"text": "Review source and draft",
"x": 512,
"y": 336,
"isEditing": false,
"type": "agnt-agent",
"icon": "connect",
"category": "action",
"isSelected": false,
"parameters": {
"agentId": "CONFIGURE_AGENTID",
"message": "Read the Asana item. Decide whether it warrants action in HubSpot, and explain why.\nSource input: CONFIGURE_SOURCE_INPUT. Produce a reviewable draft only; do not take external actions."
},
"description": "Setup template for Agent Chat. Chat with an AI agent from your agent library. Select an agent and send messages to interact with it within your workflow. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
},
{
"id": "59830125-7456-44e9-a6ee-a060b37f658e",
"text": "Call HubSpot",
"x": 512,
"y": 528,
"isEditing": false,
"type": "custom-api",
"icon": "connect",
"category": "action",
"isSelected": false,
"parameters": {
"url": "https://api.hubapi.com/crm/v3/objects/contacts",
"method": "GET",
"authType": "None",
"query": "",
"headers": "{}"
},
"description": "Setup template for Custom API Request. This action node makes a custom API request to any endpoint with configurable method, headers, and authentication. Configure credentials, inputs and output mapping before use.",
"error": null,
"isActive": false,
"output": null,
"outputs": {}
}
],
"edges": [
{
"id": "a61919f2-0567-48ea-ae89-01ec7f931a58",
"start": {
"id": "8085e91c-f223-46f8-a43f-990a0af94e64",
"type": "output"
},
"end": {
"id": "ed3d3331-8f6c-4e61-acfe-3a32464fb76a",
"type": "input"
},
"startX": 800,
"startY": 168,
"endX": 512,
"endY": 360
},
{
"id": "3af71759-8f7a-4744-ac41-afef1b4e1794",
"start": {
"id": "ed3d3331-8f6c-4e61-acfe-3a32464fb76a",
"type": "output"
},
"end": {
"id": "59830125-7456-44e9-a6ee-a060b37f658e",
"type": "input"
},
"startX": 800,
"startY": 360,
"endX": 512,
"endY": 552
}
],
"zoomLevel": 1,
"canvasOffsetX": 0,
"canvasOffsetY": 0,
"isTinyNodeMode": false
}Configure Custom API Request
This action node makes a custom API request to any endpoint with configurable method, headers, and authentication.
- url — The URL of the API endpoint Current example:
https://api.hubapi.com/crm/v3/objects/contacts. - method — The HTTP method for the request Current example:
GET. - authType — The type of authentication Current example:
None. - query — Query parameters for the request (e.g., 'key1=value1&key2=value2') Current example:
. - headers — Optional headers for the request. e.g., {"Content-Type": "application/json"} Current example:
{}.
Install Meeting Follow-Through
Meeting Follow-Through is a working agent built around Asana. Install it, point its last step at HubSpot, and you have this hand-off without building it from an empty canvas.
Runs on your own machine · See what it does
Build it in AGNT
- Download AGNT Community Core — free and local-first.
- Connect Asana with one OAuth sign-in and HubSpot with one OAuth sign-in; both land in the local vault.
- Start from a marketplace workflow, or drop a custom-api node and a custom-api node onto the canvas with an agent between them.
- Put an approval gate on anything consequential, then run it — the receipt shows what was read in Asana and what was written to HubSpot.
Asana and HubSpot — common questions
Can I connect Asana to HubSpot without writing code?
Yes. Asana connects with one OAuth sign-in and HubSpot with one OAuth sign-in, both from the local credential vault. You then describe the job in plain language — “when a task is created or completed, create and enrich contacts” — and the agent handles the rest.
How is this different from a field-mapping Asana to HubSpot automation?
The difference shows up on the messy inputs. A rule chain needs every case enumerated in advance; an agent handles meeting decisions become assigned tasks the way a colleague would — reading the Asana context, judging it, then writing to HubSpot with the reasoning recorded.
Does my Asana and HubSpot data leave my machine?
AGNT Community Core is local-first, so there is no vendor middleman holding your Asana or HubSpot tokens. The runtime talks directly to both services. Choose a local model and the content of what it reads never leaves the machine at all.
What does a Asana and HubSpot run leave behind?
You get an auditable trail rather than a success flag. It shows the Asana context the agent worked from, the judgment it made about every inbound lead researched and scored, and the exact change applied in HubSpot, with approvals attached where you required them.
